July 5

Craft Stamp Inventory

How Do You Track Your Craft Stamp Inventory?

Craft Stamps
Craft Stamps

Why a craft stamp inventory?  Well because one common pain point of crafting is knowing what you have on hand.  The old adage “out of sight, out of mind” comes into play with supplies such as stamps.

The two main types of stamps are wood stamps, where the rubber stamp is affixed to a wooden block, and acrylic stamps that aren’t attached to any kind of block.  My wood stamps are stored on stamp shelves hanging on my wall so they aren’t really out of sight.  However, my acrylic stamps are stored in plastic CD cases in a drawer.  So it’s easy for me to forget that I have them and almost impossible to remember which ones I have exactly.

My stamps are rarely used for this reason.  I’ve also found sets of stamps that I have multiples of because I loved the stamp set but forgot that I had already purchased it.  So once again, I find myself buying duplicates.  For these reasons, I knew that my Craft Inventory Binder definitely needed to have a Craft Stamp Inventory section.

Fair warning though, this was one of the most frustrating sections to create because of how many steps it took to create it…and how many stamps I had on hand.  Each of the CD cases in that drawer has anywhere between 3 and 10 stamps in it because most of them came in a set.

Stamp Section

Stamp Section
Stamp Section

Like the Paint section, the divider for the section was made with a piece of cardstock from the K&Company 8-1/2-Inch by 8-1/2-Inch Ancestry.Com Scrapbook Album Kit.  I cut the paper down to 5  7/8 in. to 8  3/4 in. to fit the mini binder.

I distressed the edges using the distress tool from my Making Memories Distressing Kit.

I used a regular hole punch to punch the three holes for the binder, then I inked the edges of the paper with the Ranger Tim Holtz Distress Ink Pad, Tea Dye.

In order to get the divider tab, I used the ancestry.com paper and my Tim Holtz File Tabs die to cut out the tab.  The Sizzix Bigz Die – Tiny Tabs & Tags by Tim Holtz will also work for this.

I stamped the word Stamps on the file tabs using the Miniature Alphabet and Punctuation Marks Rubber Stamp Set by Hampton Art.

I also used a stencil and Stickles to put the section name on the divider page.  The final step was to actually set up the inventory sheets.

Inventory Sheets

Craft Stamp Inventory
Craft Stamp Inventory

The actual inventory sheets for this section were super simple to create.  I took a blank piece of printer paper and folded it in half to fit my mini binder.  Then I stamped the name of the manufacturer at the top of the page.

I used various colors of ink for various manufacturers and simply used the actual stamps to stamp it’s image on the craft stamp inventory sheet.  This serves two purposes for me:

  1. It allows me to see what the stamp will look like on paper.  So while I’m working on any given project, I can page through my inventory sheets to see what stamp images I have available for the project.
  2. It allows me to double check my inventory while I’m at the store looking to purchase new stamps.  As long as I have my binder with me, I can check the craft stamp inventory section to determine what I already have on hand.

Keeping track of products I already have on hand reduces the chance of buying duplicate items which saves money, space, and frustration.  I just have to remember to take the Inventory Binder with me when I’m headed to the craft stores.

I hope this post was helpful to you all as you work on your own organization.  This is yet another small step to my goal of getting organized for more efficient crafting.

Happy Crafting!

~Ki


January 23

Planner for the Messy Desk Crafter

Starting the Year Off on the Right Foot

My Crafting Planner
My Crafting Planner

Happy 2016!  It’s that time again when many of us are feeling the pressure of fulfilling our New Year’s resolutions.  Do you have your planer ready?  It is commonly known that messy desks make for creative minds.  But how in the world do we keep up with all of the creativity that flows through our brain on the daily?

I typically have so many ideas running through my head that nearly 50% of them go unrealized because I’ve forgotten about half of it before my round-to-it ever gets off the flat side!  I hate it when that happens, don’t you?  Each year, I make a bunch of plans that result in very little follow through.  I blame it on disorganization…a cluttered mind.

To try and tackle this problem, I am starting this year off on the right foot by keeping a crafting planner.  I worked on creating my planner, off and on, for the last half of 2015.  Well now it is ready to go for 2016 and I am bound and determined to keep myself organized and on track this year.

 

Nothing Too Fancy – Just a Planner


When I sat down to create my planner, I took a few things into consideration:

  • What supplies do I have on hand?
  • What size would be most effective for me?
  • What will I use it for?

With these things in mind, I began creating.

 

The cover

I am still perfecting my skills on covers and bindings.  I knew I wanted something hard so it could withstand all of the abuse it would endure from things being thrown on top of it, being cast aside to be out of the way, and frequent use.  I happened to have an old brief case that my mom used before she retired.  She gave it to me as she was de-stashing her house in preparation for a move.  For the longest time, it sat under my desk because I didn’t know what to use it for.  I don’t need it for my career.

When I'm on the Go...
When I’m on the Go…

It ended up being perfect for my crafting planner though.  It’s big and bulky which isn’t necessarily great at home, but I intend to travel a lot and would like to take my crafting planner with me.  On my road trips, I like to pick up various pamphlets and things to remember where I went and what I did on my trip.  This brief case has pockets for file folders on the inside cover which are great for that.  It also has spots for business cards, pens, etc.

The handles make it great for carrying around.  It’s not the prettiest of covers, but I find that the black leather is much more durable than a decorated card stock cover would be.  I’m not exactly delicate when I’m out and about so this will protect my planner quite nicely.  And for a taste of my creative side, I simply created a real pretty front cover for the inside of it where the embedded binder clips hold my planner pages.

 

The Size

Many people use mini-planners.  I considered making one that size, however, I find it very hard and painful for me to write in those small spaces.  They aren’t the most efficient for those that suffer from things like RA and arthritis.  So my planner is the standard 8×11 size and affords me plenty of room to write and keep notes.  This also allows me to print off my own pages for the planner without having to worry about fancy settings and alignments for smaller, half pages.  This works for me.

Monthly Calendar Template
Monthly Calendar Template

While considering the supplies I had on hand and what I would be using the planner for, I decided I would create my own dividers to show my creative side.  Since these will be permanent, I will likely decorate those as time goes on.  However, since I will change out calendar pages and such regularly, I decided not to go real decorative on those.  It isn’t cost efficient as I would be throwing supplies away each year.  So I just created templates for each planner page I needed and I print them off on plain old printer paper as needed.

 

The Purpose

I needed to create a planner because I had tons of ideas that just went by the wayside because I never wrote them down, or they got lost in the shuffle of post-its.  Now I have a place to keep track of everything I have going on, all in one spot, and it’s portable.  As I mentioned above, I don’t decorate the actual pages.  The purpose is to keep track of the things I want to do, my goals, my tasks, etc.  I think decorated pages would distract me from getting things done.  I don’t want that.

Page Templates

I have several different pages that I use to keep track of things:

  • Monthly Calendar – I use the monthly calendars to keep track of what events are coming up so I know if I’m running behind on preparing for them.  For example, I have a swap that I need to send out to my swap partner the first week of February.  So on my January Calendar, I’ve notated that I should work on that swap the last week of January at the very latest.

    My Weekly Calendar
    My Weekly Calendar

  • Weekly Calendar – The weekly calendar, shown here, helps me keep track of my task list and what my goals are for each day.  As shown, it also matching my Desk Calendar so that I still see my tasks when I’ve managed to bury my planner (it happens!).  The bottom portion of the weekly calendar shows each day of the week with spaces to write in my tasks.  The top left column is my To Do List.  The top right column is where I list things I need to buy.  This may include supplies I ran out of or grocery items I tend to forget, a book I’d like to read, etc.
  • Birthday List – This is simply a list of birthdays for my friends so that I can quickly determine upcoming birthdays and plan accordingly.
  • Event Tracker – The Event Tracker helps me keep track of what events I’ve joined in my crafting group.  I can write in when it starts, what the details are, who participates, when it ends, what the deadlines are, etc.
  • Swap Tracker – This helps me keep track of swaps I’m either hosting or participating in.  Much like the Event Tracker, it helps me keep track of the details of the swap so I don’t have to constantly look up the Event in the group.
  • Productivity Tracker – My crafting group has an ongoing Productivity Challenge where members earn points for being productive.  It’s somewhat of a contest.  The most productive may or may not get a small prize for being the most productive during a certain period of time.  This tracker helps me track how productive I was and what I worked on.  It also helps the group admins determine who the winner is.
  • Challenge Tracker – The Challenge Tracker is almost exactly the same as the Swap Tracker, except there are no partners or swaps.  It is simply a challenge to create something specific or do something specific and the tracker allows me to keep track of the details.
  • Giveaway Tracker – The Giveaway Tracker is much like the Event Tracker.  It allows me to write down the details of the Giveaway and keep track of who participated and how so that when I pick a winner, it’s fairly simple to figure out.  It also allows me to see who has won before so that the same people aren’t always getting free stuff.  I like to share the love.
  • Ideas – This is mostly just a blank page with lines for me to write down my ideas so that I can come back to them whenever I’m ready.  All crafters get ideas, but few crafters actually follow through on all of them.  Creative minds just don’t work that way.  So I write them down and come back to them later.  I also have blank paper and graph paper in this section in case I need to sketch things out or make a collage or something to help remember the vision.

I have each of these pages in different sections of my planner so I can easily find what I’m looking for.  Staying organized helps me stay on track.  So this is how I will keep up with things this year and stay on top of what I need to get done.

Last year I asked a question in The Messy Desk Crafter Facebook Group about what the biggest crafting obstacle is for each member.  The top answers were mostly around staying organized.  I am working on writing a book to be published in a few months on how to get and stay organized for crafters and will provide suggestions for each of the obstacles that were listed off in response to the question.  So if you’re looking for some tips and tricks on that, check back often as I will post the status here on my blog as I get the book out there.

 

Happy Crafting!

~Ki