July 11

Craft Swap Tracker

How Do I Keep Up With Swaps?

Craft Swap Tracker
Craft Swap Tracker

Why do I need a craft swap tracker?  Well because many crafting groups and members run or participate in craft swaps.  Craft swaps are fun ways to trade our handmade items but for those of us that like to do this a lot, it can be a lot to keep track of.  One of the most important things with these events is keeping track of and meeting the swap deadlines.  Otherwise, you gain a new reputation as a flaker and people don’t want to swap with you.

When I created my Craft Planner to start keeping track of everything I’m involved in, I knew that I needed a craft swap tracker as well.  So I created a blank template that I can simply print out and fill in the blanks for each swap I get involved in.

Swap Tracker Template

Group Swap Tracker
Group Swap Tracker

The top of the craft swap tracker sheet calls for the name of the swap.  This is followed by the details section which is where I fill in the item that I’m swapping, the due date, any fees to included such as postage, the deadline, the group the swap is listed in, and the organizer of the swap.  I simply left blank lines for each of these fields so that they can be written in as necessary.

The second part of the craft swap tracker is for group swaps.  If it happens to be a group swap that I’m participating in, then I will be sending out multiple items, either to the organizer, or to each individual participant.  So this section allows me to fill the table out with the date I sent the item, who I sent it to, the tracking number, the date I received my item, and who I received my item from.  Finally, at the bottom of each sheet is a Notes section for anything I need to make note of.

Free Craft Swap Tracker For You!

Do you have trouble keeping track of the swaps you participate in?  Well worry no more!  I do like to share. Otherwise, I wouldn’t participate in swaps or be writing a blog, right? I’m excited about getting organized this year and I’d love to help you get organized as well. I am sending out weekly emails with some tips and tricks on getting organized in your craft space and keeping up with everything on your plate. If you’d like a free copy of this craft swap tracker template that you can totally customize and print yourself, just drop your name and email in the box below and I’ll send it right to your inbox!

Thank you for letting me share my journey with you. I appreciate your time and feedback.  Please leave a comment below and let me know how you’re keeping up with things!

Your friend,

~Ki


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Posted July 11, 2016 by Ki in category "Crafting Planner

About the Author

Kris (otherwise known as Ki) recently achieved her Bachelor's Degree in Computer Information Systems and is currently working to turn her dreams into reality by writing, crafting, and building a business. She is a single mom seeking to show her only son that hard work and dedication will get you to a point where you can enjoy the best things in life without becoming a slave to the corporate world.

5 COMMENTS :

  1. By Rene on

    Hi Kris,

    I really like the style of your site. And my desk used to look quite messy some time ago but I am getting better.

    Honestly, I never participated in a swap craft. But it seems to be fun. On what occasion do you swap and what kind of articles are involved in it.

    Best Regards
    Rene

    Reply
    1. By Ki (Post author) on

      Hi Rene,

      Swaps can be super fun. So most groups do your typical holiday swaps. That might include Christmas, Valentine’s Day, New Year’s, etc. My crafting group does random swaps as well. We’ve done altered dominos, altered chop sticks, mixed media canvases, art dolls, altered eggs, etc. The options are endless. Sometimes the swaps will include handmade items while other times they may just be altered items. It really depends on the theme and those who participate. Thanks for stopping by, Rene!

      ~Ki

      Reply
  2. By lifebeginswithyourhealth on

    Funny you wrote an article about craft swap tracker, most the people I know who does crafts there craft area is swamped with craft swatches from their crafting friends. It seems keeping these organized is quite a task for most people into crafting, any tips you have love to hear them and share them with my friends.

    Reply
    1. By Ki (Post author) on

      Crafting and organized to not go hand in hand, that by itself is an art. Personally, how I organized received items from swaps depends on the item that was swapped. Smaller items I like to put in shadowboxes while bigger items go on shelves in my craft room. I’m one of those people that doesn’t really want to display my own work in my craft room as it doesn’t really inspire me when I’ve made it myself. So I usually use received items to decorate my craft space.

      ~Ki

      Reply

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